THE TOWN OF OKOTOKS
REGULAR COUNCIL MEETING
AGENDA

Monday, August 19, 2024

2:00 P.m. - 3:00 P.m.

COUNCIL CHAMBER

3:00 PM - Public Session

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1.

CALL TO ORDER

2.

ADOPTION OF AGENDA

3.

CLOSED SESSION

(At Council's discretion, this portion of the meeting may be closed to the public if a matter to be discussed is within one of the exceptions to disclosure in Division 2 of Part l of the Freedom of Information and Protection of Privacy (FOIP) Act.)

3.1

Intermunicipal Referrals (FOIP s. 21(1), 24(1)a)c))

3.2

Affordable Housing (FOIP s. 16(1)(a)(ii)c(i), 25(1)c(ii)(iii))

3.3

Project Budget Review (FOIP s. 24(1)(g))

3.4

Chief Administrative Officer Objectives  (FOIP s. 17(2)(e))

4.

DELEGATIONS (3:00 P.M.) OR (6:00 P.M. by prior arrangement)

4.1

REQUESTED DELEGATIONS

4.1.1

Awesome Kids Awards - 6:00 P.M.

4.1.1.1

Dhriti Thiruchitrambala

Dhriti Thiruchitrambalam will be in attendance to be recognized for her accomplishments in academics, arts, and community involvement; acceptance into the University of Nottingham medical school; and receiving the prestigious Duke of Edinburgh Gold Award.

4.1.1.2

Arianna Ramsay

Arianna Ramsay will be in attendance to be recognized for being crowned Miss Teenage Canada 2024.

4.2

PUBLIC DELEGATIONS

5.

MOTION(S) ARISING FROM CLOSED SESSION

6.

CONSENT AGENDA

6.1

MINUTES OF PREVIOUS MEETING

6.1.1

Regular Council Meeting - July 15, 2024

6.2

BUSINESS ITEMS FOR INFORMATION / FROM COMMITTEE

6.2.1

Drought Management Water Statistics Monthly Update

The Drought Management Water Statistics Monthly Update is provided to Council for information.

6.2.2

Green Municipal Fund Funding Application Letter of Support

A feasibility study funding application for the Green Municipal Fund’s Community Building Retrofits program requires evidence of Council support.

6.2.3

Community Safety 2024 Second Quarter Report

The Community Safety 2024 Second Quarter Report is provided to Council for information.

6.2.4

Program and Service Review Policy - Appendix A - Services and Service Level Inventory Update - August

The Program and Service Review Policy GP E 2.1 – Appendix A with updates as of August 14, 2024 is provided to Council for information.

6.2.5

Chief Administrative Officer Approvals

Flag, proclamations, and lighting of the Municipal Centre requests approved by the Chief Administrative Officer are provided to Council for information.

6.3

FIRST READING BYLAWS

6.3.1

Bylaw 24-24 - Land Use Bylaw Amendment - 149 Elizabeth Street

The purpose of Bylaw 24-24 is to amend Land Use Bylaw 17-21 by redesignating Lots 25-37, Block F, Plan 1420L from Downtown District and Traditional Neighborhood District to General Commercial District.

6.3.2

Bylaw 26-24 - Land Use Bylaw Amendment - Wedderburn Phase 12

The purpose of Bylaw 26-24 is to amend Land Use Bylaw 17-21 by redesignating approximately 2.44 ha (6.02 acres) from Agricultural and Land Holdings District to Neighborhood Core District.

6.3.3

Bylaw 27-24 - Land Use Bylaw Amendment - D'Arcy Phase 14

The purpose of Bylaw 27-24 is to amend Land Use Bylaw 17-21 by redesignating approximately 1.66 ha (4.10 acres) from Agricultural and Land Holdings District to Neighborhood Core District.

6.4

RESPONSES TO COUNCILLOR INQUIRIES AND SUGGESTIONS

6.5

CORRESPONDENCE FOR INFORMATION

6.5.1

Okotoks Public Library - Financial Statements for the year ended December 31, 2023 - July 23, 2024

6.5.2

Honourable Ric McIver, Minister of Municipal Affairs, Re: 2024 Canada Community-Building Fund (CCBF) Allocations - July 23, 2024

6.5.3

Westwinds Communities - Financial Statements for the year ended December 31, 2023, Annual Report 2023, and 2024-2026 Business Plan - July 30, 2024

6.5.4

Friends of Champion Park - Financial Statements for the years ended December 31, 2022 and December 31, 2023, and the Certificate of Dissolution - August 14, 2024

6.6

BOARD AND COMMITTEE MINUTES

6.6.1

Okotoks Public Library Board - July 27, 2024

6.6.2

United Way/Okotoks Partnership Committee - July 9, 2024

6.7

DISCLOSURE OF CLOSED SESSION ITEMS

7.

BUSINESS ITEMS FOR ACTION

7.1

Okotoks Fire Services Master Plan

Representatives from Behr Integrated Solutions will be in attendance to present the Town of Okotoks Fire Services Master Plan and Community Risk Assessment to Council for information.

7.2

Municipally Controlled Corporation

A business plan and financial model have been prepared to explore the feasibility of establishing a Municipally Controlled Corporation to advance development of below market rental housing.

7.3

Notice of Intent to Designate

Authorization is requested to provide the Notice of Intent, which is required to designate 38 Elma Street West, the Lineham/Mitchell Residence as a municipal heritage resource, to the property owner.

7.4

2024 Capital Budget Amendment

A Capital Budget amendment is requested to increase the approved budget for Project 13 related to water main installation and off-site improvements to be completed with the Tillotson Phase 1 development.

7.5

Corporate Progress Report - August Update

The Corporate Progress Report for January 1 to June 30, 2024 is provided to Council for approval and use as the basis for Corporate Business Planning updates for 2024 to 2027.

8.

BYLAWS

8.1

Bylaw 14-24 - North Okotoks Area Structure Plan

The purpose of Bylaw 14-24 is to adopt the North Okotoks Area Structure Plan which provides a framework for future urban development of approximately +/- 129.4 ha (+/- 320.0 acres), encompassing the two quarter-sections of NW-33-20-29-W4M and NE-33-20-29-W4M.

This Bylaw is ready for third reading.

8.2

Bylaw 25-24 - Borrowing Bylaw

The purpose of Bylaw 25-24 is to authorize the incurring of indebtedness of $30.0 Million to finance construction of the raw water pipeline, pumping station, reservoir, and intake station located in Foothills County.

This Bylaw is ready for second and third readings.

8.3

Bylaw 28-24 - Governance Committees of Council Bylaw Amendment 

The purpose of Bylaw 28-24 is to amend Governance Committees of Council Bylaw 04-24 by appointing youth members to the Okotoks Public Library Board and The United Way/Okotoks Partnership Committee.

This Bylaw is ready for three readings.

9.

NOTICES OF MOTION

10.

MOTIONS RE NOTICES

11.

CORRESPONDENCE FOR ACTION

12.

COUNCILLOR INQUIRIES AND SUGGESTIONS

13.

COUNCIL REPRESENTATIVE REPORTS

14.

PUBLIC HEARING(S) - 7:00 P.M.

15.

BYLAWS / BUSINESS RELATING TO HEARING(S)

16.

ADJOURNMENT