THE TOWN OF OKOTOKS
REGULAR COUNCIL MEETING
AGENDA

Monday, March 25, 2024

2:00 P.m. - 3:00 P.m.

COUNCIL CHAMBER

3:00 PM - Public Session

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1.

CALL TO ORDER

2.

ADOPTION OF AGENDA

3.

CLOSED SESSION

(At Council's discretion, this portion of the meeting may be closed to the public if a matter to be discussed is within one of the exceptions to disclosure in Division 2 of Part l of the Freedom of Information and Protection of Privacy (FOIP) Act.)

3.1

Town Asset Review (FOIP s. 24(1)(g))

3.2

Foothills Okotoks Regional Water Project (FOIP s. 24(1)(c)) (verbal report)

3.3

Intermunicipal Planning (FOIP s. 21(1), 24(1)(a)(c)) (verbal report)

3.4

Human Resources - Organizational Health (FOIP s. 24(1))

3.5

Interim Organizational Chart (FOIP s. 24(1)) (verbal report)

4.

DELEGATIONS (3:00 P.M.) OR (6:00 P.M. by prior arrangement)

4.1

REQUESTED DELEGATIONS

Awesome Kids Awards (6:00 p.m.)

4.1.1

Foothills Composite High School students Boston Sanderson and Abigail Byrne will be in attendance to be recognized for their outstanding dedication to academics, assistance to teachers, athletics, and overall school spirit.

4.1.2

Ecole Beausoleil Francophone School students will be in attendance to be recognized for spending 24 hours in the cold to raise money for charity.

4.2

PUBLIC DELEGATIONS

5.

MOTION(S) ARISING FROM CLOSED SESSION

6.

CONSENT AGENDA

6.1

MINUTES OF PREVIOUS MEETING

6.1.1

Regular Council Meeting - March 11, 2024

6.2

BUSINESS ITEMS FOR INFORMATION / FROM COMMITTEE

6.2.1

Fire Services Medical Responses Monthly Update

A review of Emergency Medical Services response times in Okotoks will be provided monthly for Council's information. 

6.2.2

Chief Administrative Officer Approvals

Policies CMD-R-4.3 Flag Protocol and CMD-R-4.4 Proclamations and Lighting of the Municipal Centre delegate authority to the Chief Administrative Officer (CAO) to approve requests.

6.3

FIRST READING BYLAWS

6.4

RESPONSES TO COUNCILLOR INQUIRIES AND SUGGESTIONS

6.4.1

Mayor Thorn - Recreation Program Residency

6.5

CORRESPONDENCE FOR INFORMATION

6.5.1

Honourable Ric McIver, Minister of Municipal Affairs, Re: 2024 Minister's Awards for Municipal and Public Library Excellence - March 7, 2024

6.6

BOARD AND COMMITTEE MINUTES

6.6.1

Finance and Audit Committee - March 20, 2024

6.6.2

Governance and Priorities Committee - March 18, 2024

6.6.3

Okotoks Public Library Board - January 25, 2024

6.7

DISCLOSURE OF CLOSED SESSION ITEMS

7.

BUSINESS ITEMS FOR ACTION

7.1

2023 Financial Operating Results with Variance

The 2023 Financial Operating Results with Variance report is provided to Council as recommended by the Finance and Audit Committee.

7.2

Councillor Resignation

Councillor Actemichuk has submitted her written resignation to the Town of Okotoks’ Chief Administrative Officer effective March 21, 2024.

7.3

Water Allocation Policy Process

Additional information regarding the Water Allocation Policy and water licensing is provided as requested by Council at the February 12, 2024 Council meeting when consideration of second reading of Bylaw 02-24 - Land Use Redesignation Tillotson Phase 2 was postponed.

8.

BYLAWS

8.1

Water Shortage and Drought Monitoring

8.1.1

Water Shortage Response Plan

The Water Shortage Response plan outlines considerations and triggers for changes to water conservation staging within the Water Bylaw.

8.1.2

Bylaw 15-24 The Water Bylaw

The purpose of Bylaw 15-24 is to provide for and regulate a Water Utility within the Town of Okotoks.

This Bylaw is ready for all three readings. 

9.

NOTICES OF MOTION

10.

MOTIONS RE NOTICES

11.

CORRESPONDENCE FOR ACTION

12.

COUNCILLOR INQUIRIES AND SUGGESTIONS

13.

COUNCIL REPRESENTATIVE REPORTS

14.

PUBLIC HEARING(S) - 7:00 P.M.

14.1

Bylaw 12-24 - Land Use Bylaw Amendment

The purpose of Bylaw 12-24 is to amend the Land Use Bylaw (LUB) to exempt election signage from the requirements of a development permit and all sign standards of the LUB, provided it complies with the provisions of the Town of Okotoks proposed Election Signage Bylaw.

15.

BYLAWS / BUSINESS RELATING TO HEARING(S)

15.1

Bylaw 12-24 - Land Use Bylaw Amendment

Depending on the Public Hearing, this Bylaw is ready for second and third readings. 

15.2

Bylaw 11-24 - Election Signage

The purpose of Bylaw 11-24 is to regulate election signage within the Town of Okotoks.

Depending on the outcome of the Public Hearing, this Bylaw is ready for second and third readings. 

16.

ADJOURNMENT