THE TOWN OF OKOTOKSREGULAR COUNCIL MEETINGAGENDAMonday, July 15, 2024 2:00 P.m. - 3:00 P.m.COUNCIL CHAMBER3:00 PM - Public Session1.CALL TO ORDER 2.ADOPTION OF AGENDA 3.CLOSED SESSION (At Council's discretion, this portion of the meeting may be closed to the public if a matter to be discussed is within one of the exceptions to disclosure in Division 2 of Part l of the Freedom of Information and Protection of Privacy (FOIP) Act.)3.1Human Resources Update (FOIP s. 24(1)(a)(b)(i)) (verbal report) Public Comments: 3.2Intermunicipal Approvals (FOIP s. 21(1) 24(1)(a)(c)) Public Comments: 3.3Budget Survey Details (FOIP s. 24(1)(a)) Public Comments: 4.DELEGATIONS (3:00 P.M.) OR (6:00 P.M. by prior arrangement) 4.1REQUESTED DELEGATIONS 4.1.1Awesome Kids Award - 6:00 PM Mason Sharp will be in attendance to be recognized for collecting one million can tabs in collaboration with the Foothills Country Hospice Society in support of the Alberta Elks Foundation’s “Tabs for Tots” program.4.2PUBLIC DELEGATIONS 5.MOTION(S) ARISING FROM CLOSED SESSION 6.CONSENT AGENDA 6.1MINUTES OF PREVIOUS MEETING 6.1.1Regular Council Meeting - June 24, 2024 1.Regular Council Meeting - June 24, 2024.pdf6.2BUSINESS ITEMS FOR INFORMATION / FROM COMMITTEE 6.2.1Drought Management Water Statistics Monthly Update 1.Drought Management Water Statistics - July 2024.pdfIn preparation for the 2024 outdoor watering season, the Drought Management Water Statistics Monthly Update is provided to Council for information.6.2.2Program and Service Review Policy GP E 2.1 - Appendix A Update 1.Program and Service Review Policy - Appendix A - Services and Service Level Inventory Update Jul 15.pdf2.GP E 2.1 Program and Service Review Policy.pdf3.Appendix A - Services and Service Level Inventory as of July 10, 2024 Red Line Version.pdf4.Appendix A - Services and Service Level Inventory as of July 10, 2024 Final.pdfThe Program and Service Review Policy GP E 2.1 – Appendix A with updates as of July 10, 2024 is provided to Council for information.6.2.3Town of Okotoks 2023 Annual Report 1.Town of Okotoks 2023 Annual Report.pdf2.2023 Annual Report.pdfThe Town of Okotoks 2023 Annual Report capturing the strategic, operational, and financial results of the Municipality is provided to Council for information.6.2.4Off-Leash Park Expansion 1.Off-leash Park Expansion.pdfA review of considerations to include the south access road for off-leash activities is provided to Council for information.6.3FIRST READING BYLAWS 6.3.1Bylaw 25-24 - Borrowing Bylaw 1.Bylaw 25-24 - Borrowing Bylaw.pdf2.Draft Bylaw 25-24 – Borrowing Bylaw.pdfThe purpose of Bylaw 25-24 is to authorize the incurring of indebtedness of $30.0 Million to finance construction of the raw water pipeline, pumping station, reservoir and intake station located in Foothills County.6.4RESPONSES TO COUNCILLOR INQUIRIES AND SUGGESTIONS 6.4.1Councillor Robinson - Pothole Patching 1.Councillor Robinson - Pothole Patching.pdf6.4.2Councillor Robinson - Special Events Tracking 1.Councillor Robinson - Special Events Tracking .pdf6.5CORRESPONDENCE FOR INFORMATION 6.5.1Library Board Member Resignation - July 8, 2024 1.Library Board Resignation.pdf6.6BOARD AND COMMITTEE MINUTES 6.6.1Intermunicipal Committee - July 5, 2024 1.2024-07-05 IMC Minutes .pdf6.6.2Okotoks Public Library Board - April 23 and May 25, 2024 1.2024-05-23 Library Board Minutes.pdf2.2024-04-25 Library Board Minutes.pdf6.6.3United Way/Okotoks Partnership Committee - June 11, 2024 1.United Way_Okotoks Partnership Committee - June 11, 2024.pdf6.7DISCLOSURE OF CLOSED SESSION ITEMS 7.BUSINESS ITEMS FOR ACTION 7.12025 Budget Engagement What We Learned Report 1.2025 Budget Survey Results.pdf2.Budget 2025 Phase 1 - What We Learned Report NEW.pdfResults of the What We Learned Report are provided to help inform Council to assist in 2025 budget decisions.7.2Property Tax Exemptions for Non-Profit Organizations 1.Property Tax Exemption for Non-Profit Organizations.pdf2.Community Organization Property Tax Exemption Regulation Discussion Guide.pdf3.Draft COPTER Response.pdfThe Province is seeking input to improve the way non-profits are evaluated when they apply for a property tax exemption.7.3Arts and Culture Activation Grant Policy One Year Review 1.Arts and Culture Activation Grant Policy One Year Review.pdf2.CMD F 2.4 Arts and Culture Activation Grant REDLINED VERSION.pdfThe Arts and Culture Activation Grant Policy CMD F 2.4 has been in effect for one (1) year and an evaluation of its effectiveness is provided to Council as directed.7.4Community Facility Access Policy Amendment 1.Community Facility Access Policy amendment.pdf2.Community Facility Access Policy EL B 2.5 Redlined Version.pdfAmendments to Community Facility Access Policy EL B 2.5 are provided to Council for approval. 7.5Howard Park Skate Park and Playground Final Layout 1.Skateboard Park Final Design.pdf2.2024-07-02 Southside Skate Park Survey Results Summary.pdf3.Howard Park layout Option 1.pdf4.Howard Park layout Option 2.pdf5.Howard Park layout Option 3.pdfThe final layout of the future south side skate park and playground at Howard Park is provided to Council for review and approval.7.6Youth Committee Members 1.Youth Committee Members.pdf2.Government of Alberta - Persons Under 18 Serving on Alberta Public Library Boards.pdfOptions regarding the appointment of youth members on the Library Board and United Way/Okotoks Partnership Committee are provided for Council’s consideration.7.7Bill 20 Regulations Engagement 1.Bill 20 Regulations Engagement.pdf2.Bill 20 Discussion Guide.pdfThe Province is collecting feedback to develop the regulations under the new authorities in Bill 20, the Municipal Affairs Statutes Amendment Act, 2024.8.BYLAWS 9.NOTICES OF MOTION 10.MOTIONS RE NOTICES 11.CORRESPONDENCE FOR ACTION 12.COUNCILLOR INQUIRIES AND SUGGESTIONS 13.COUNCIL REPRESENTATIVE REPORTS 1.Council Appointments.pdf14.PUBLIC HEARING(S) - 7:00 P.M. 14.1Bylaw 20-24 - North Point Area Structure Plan 1.Bylaw 20-24 - North Point Area Structure Plan Public Hearing.pdf2.Bylaw 20-24 North Point Area Structure Plan - First Reading Version.pdf3.Bylaw 20-24 North Point Area Structure Plan Document – First Reading Version.pdf4.Engagement Summary – What We Learned Report, North Point (June 2024).pdf5.Foothills County Comments (June 13, 2024).pdfThe purpose of Bylaw 20-24 is to adopt the North Point Area Structure Plan to facilitate phased industrial development of approximately +/- 246ha (+/- 608 acres) of land in northeast Okotoks. 15.BYLAWS / BUSINESS RELATING TO HEARING(S) 15.1Bylaw 20-24 - North Point Area Structure Plan Depending on the outcome of the Public Hearing, this Bylaw is ready for second reading.16.ADJOURNMENT No Item Selected This item has no attachments.1.Council Appointments.pdf1.United Way_Okotoks Partnership Committee - June 11, 2024.pdf1.Regular Council Meeting - June 24, 2024.pdf1.Library Board Resignation.pdf1.2024-05-23 Library Board Minutes.pdf2.2024-04-25 Library Board Minutes.pdf1.2024-07-05 IMC Minutes .pdf1.2025 Budget Survey Results.pdf2.Budget 2025 Phase 1 - What We Learned Report NEW.pdf1.Bill 20 Regulations Engagement.pdf2.Bill 20 Discussion Guide.pdf1.Bylaw 20-24 - North Point Area Structure Plan Public Hearing.pdf2.Bylaw 20-24 North Point Area Structure Plan - First Reading Version.pdf3.Bylaw 20-24 North Point Area Structure Plan Document – First Reading Version.pdf4.Engagement Summary – What We Learned Report, North Point (June 2024).pdf5.Foothills County Comments (June 13, 2024).pdf1.Community Facility Access Policy amendment.pdf2.Community Facility Access Policy EL B 2.5 Redlined Version.pdf1.Councillor Robinson - Pothole Patching.pdf1.Councillor Robinson - Special Events Tracking .pdf1.Drought Management Water Statistics - July 2024.pdf1.Off-leash Park Expansion.pdf1.Program and Service Review Policy - Appendix A - Services and Service Level Inventory Update Jul 15.pdf2.GP E 2.1 Program and Service Review Policy.pdf3.Appendix A - Services and Service Level Inventory as of July 10, 2024 Red Line Version.pdf4.Appendix A - Services and Service Level Inventory as of July 10, 2024 Final.pdf1.Property Tax Exemption for Non-Profit Organizations.pdf2.Community Organization Property Tax Exemption Regulation Discussion Guide.pdf3.Draft COPTER Response.pdf1.Skateboard Park Final Design.pdf2.2024-07-02 Southside Skate Park Survey Results Summary.pdf3.Howard Park layout Option 1.pdf4.Howard Park layout Option 2.pdf5.Howard Park layout Option 3.pdf1.Town of Okotoks 2023 Annual Report.pdf2.2023 Annual Report.pdf1.Youth Committee Members.pdf2.Government of Alberta - Persons Under 18 Serving on Alberta Public Library Boards.pdf1.Bylaw 25-24 - Borrowing Bylaw.pdf2.Draft Bylaw 25-24 – Borrowing Bylaw.pdf1.Arts and Culture Activation Grant Policy One Year Review.pdf2.CMD F 2.4 Arts and Culture Activation Grant REDLINED VERSION.pdf