THE TOWN OF OKOTOKS
REGULAR COUNCIL MEETING
AGENDA

Monday, May 27, 2024

2:00 P.m. - 3:00 P.m.

COUNCIL CHAMBER

3:00 PM - Public Session

---

1.

CALL TO ORDER

2.

ADOPTION OF AGENDA

3.

CLOSED SESSION

(At Council's discretion, this portion of the meeting may be closed to the public if a matter to be discussed is within one of the exceptions to disclosure in Division 2 of Part l of the Freedom of Information and Protection of Privacy (FOIP) Act.)

3.1

Joint Planning Area Negotiations (FOIP s. 21(1), 24(1)(a)(c)) (verbal report)

4.

DELEGATIONS (3:00 P.M.) OR (6:00 P.M. by prior arrangement)

4.1

REQUESTED DELEGATIONS - 6:00 P.M.

4.1.1

Sports Recognition

Members of the Carstar Okotoks Bisons will be in attendance to be recognized for winning the Hockey Alberta Junior B Provincial Championship.

4.1.2

Awesome Kid Awards

Foothills Composite High School students MJ Hansen and Orianna Rodriguez-Saltron will be in attendance to be recognized for winning gold at the Skills Canada Regional Competition in video production at the Southern Alberta Institute of Technology.

4.2

PUBLIC DELEGATIONS

5.

MOTION(S) ARISING FROM CLOSED SESSION

6.

CONSENT AGENDA

6.1

MINUTES OF PREVIOUS MEETING

6.1.1

Regular Council Meeting - May 13, 2024

6.1.2

Special Council Meeting - May 21, 2024

6.2

BUSINESS ITEMS FOR INFORMATION / FROM COMMITTEE

6.2.1

Subsidized Transportation Policy EL-F-2.3

Subsidized Transportation Policy EL-F-2.3 is provided for Council’s approval.

6.2.2

Program and Service Review Policy GP-E-2.1

The Program and Service Review Policy GP-E-2.1 is provided for Council’s approval.

6.2.3

2024 First Quarter Variance Report

The 2024 First Quarter Variance Report is provided to Council for information.

6.2.4

Drought Management Water Statistics Monthly Update

In preparation for the 2024 outdoor watering season, the Drought Management Water Statistics Monthly Update is provided to Council for information.

6.2.5

Chief Administrative Officer Approvals

Flag, proclamations, and lighting of the Municipal Centre requests approved by the Chief Administrative Officer are provided to Council for information. 

6.3

FIRST READING BYLAWS

6.4

RESPONSES TO COUNCILLOR INQUIRIES AND SUGGESTIONS

6.5

CORRESPONDENCE FOR INFORMATION

6.5.1

Tyler Gandam, President, Alberta Municipalities, Re: Letter to Premier Smith - May 13, 2024

6.6

BOARD AND COMMITTEE MINUTES

6.6.1

Family and Community Support Services Committee - May 1, 2024

6.6.2

Finance and Audit Committee - May 21, 2024

6.6.3

Governance and Priorities Committee - May 21, 2024

6.7

DISCLOSURE OF CLOSED SESSION ITEMS

7.

BUSINESS ITEMS FOR ACTION

7.1

Rotary Performing Arts Centre Renaming

The Governance and Priorities Committee approved a name change to the Rotary Performing Arts Centre and Council is required to choose the new name.

7.2

2025 Annual Budget Check-In Process

The 2025 update to the four (4) year budget is complete and Council decisions are required regarding establishing the strategic and service level components and environmental scanning of the annual check-in budget cycle.

7.3

2024 Capital Budget Amendment - Project 63

A Capital Budget amendment is requested to increase the approved budget for Project 63 due to changes in project scope and costs related to the paving of 48 Street.

8.

BYLAWS

9.

NOTICES OF MOTION

10.

MOTIONS RE NOTICES

11.

CORRESPONDENCE FOR ACTION

12.

COUNCILLOR INQUIRIES AND SUGGESTIONS

13.

COUNCIL REPRESENTATIVE REPORTS

14.

PUBLIC HEARING(S) - 7:00 P.M.

14.1

Bylaw 17-24 - Land Use Bylaw Amendment

The purpose of Bylaw 17-24 is to amend Land Use Bylaw 17-21 by redesignating approximately 2.34 hectares (5.79 acres) of Lot 1, Block 1, Plan 181 0673 from Agricultural and Land Holdings District to Traditional Neighbourhood District and Recreation & Open Space District.

15.

BYLAWS / BUSINESS RELATING TO HEARING(S)

15.1

Bylaw 17-24 - Land Use Bylaw Amendment

Depending on the outcome of the Public Hearing, this Bylaw is ready for second reading.

16.

ADJOURNMENT